Clothing Store Software: Billing, Size-and-Colour Stock and an Online Store

In a clothing store, one design is never one product. A kurta in three colours and five sizes is fifteen separate stock counts, and the one that runs out first is always the medium in the colour everyone wants. Then there's the customer who wants the same shirt one size up, the Dashain queue at the counter, the message asking "Is the navy one there in L?", and the season's end with only XS and XXL left on the rail.

A paper register, or billing software that keeps one count per design, can't keep up with that. This guide covers what software a clothing store needs, how Saauzi's POS Shop, Online Store and Cashbook handle sizes and colours, a sample festival week, and where Saauzi stops.

What software a clothing store actually needs

• Stock by size and colour. Knowing you have 40 pieces of a design is useless if none of them are medium.
• Fast billing for festival and sale-weekend queues.
• One stock for the rail and the website. Otherwise you sell the last maroon medium twice.
• Early warning on broken size runs and slow movers, so you reorder the sizes that sell and mark down the ones that don't.
• A daily cash book for the drawer, the bank and wallets such as eSewa and Khalti.

How POS Shop, Online Store and Cashbook handle sizes and colours

Pick Clothing Store as your industry at sign-up and Saauzi switches on POS Shop, Online Store and Cashbook. All three share one Products catalog and one live stock count. The Saauzi page for clothing stores shows how the set fits together.

Products with variants

Create "cotton kurta" once, with sizes S to XL and colours maroon, navy and mustard. Each combination is a variant with its own stock, so the counter and the website both know you have three navy mediums and no maroon ones.

POS Shop at the counter

Scan the tag (a scanner is optional) or search, pick the size and colour, apply a festival or season-end discount and split the payment between cash and a wallet. Receipts print on a thermal printer or go out digitally, and bills carry your shop's name, address and PAN/VAT. Two cashiers can work separate shifts. More on counter billing in our complete guide to POS software in Nepal.

Stock, purchases and adjustments

When a wholesaler delivers, record a purchase entry with the quantity for each size and colour, and stock rises for exactly those variants. Purchase payments show what you've paid each supplier. The low-stock list flags the variants running out, and stock adjustments record a stained piece or a garment damaged in the trial room. Every product keeps a stock history, and POS reports show best-sellers, slow movers and product performance.

Online Store

A branded, mobile-first storefront you style without code, where shoppers choose from the same sizes and colours you sell at the counter. They pay with eSewa, Khalti, card or cash on delivery.

Cashbook

Sales post to Cashbook automatically. Record expenses such as rent, carry bags and the tailor you pay for alterations, count the drawer at night and see any difference the same day.

A Dashain week (hypothetical numbers)

1. Sunday: a wholesaler delivers 90 pieces of a new kurti design: three colours, five sizes, six of each, at NPR 900 apiece. You record an NPR 81,000 purchase entry and an NPR 50,000 payment, so NPR 31,000 is still due.
2. Monday to Thursday: the counter sells 52 pieces across two shifts and the online store sells 14, all from the same variant counts. When the last maroon medium sells at the counter on Tuesday, the online store sees zero at the same moment.
3. Wednesday: the low-stock list flags navy M, mustard M and mustard L. You reorder those and maroon M, not another full size run.
4. Friday: a customer swaps a medium for a large at the same price. One simple way to keep stock right is two adjustments: plus one medium, minus one large. You also write off one stained piece. Stock: 23.
5. Saturday: slow movers show XS and XXL barely moving, so you plan a post-festival markdown. Cashbook matches the drawer and the eSewa account.

Checklist for choosing clothing store software

• Does it track stock for every size and colour, not just each design?
• Can a cashier clear a festival queue quickly, even offline?
• Does the website sell from the same variant stock as the counter?
• Can you see which sizes run out first and which never sell?
• Is the price flat, with no commission on sales?

Where Saauzi fits and where it doesn't

Saauzi suits boutiques, family clothing shops and small chains where each outlet keeps its own stock and sales roll up into one view. Our guide to what an ERP means for a small business explains the all-in-one idea behind it.

The limits:

• No production planning. If you stitch to order or run your own workshop, Saauzi sells and stocks the finished pieces but doesn't plan the making.
• No stock transfers between branches. Moving stock to another outlet is an adjustment at each end.
• No marketing or SMS campaigns, and no connection to online marketplaces.
• No shipping or courier integration for online orders.
• Not full accounting. Cashbook is a digital cash book and doesn't file VAT returns.

A garment manufacturer running cutting and stitching at scale needs an ERP with manufacturing.

What it costs

Your first app is free forever, so you can start with POS Shop. One flat subscription unlocks every Saauzi app, including Online Store and Cashbook: NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 or US$200 internationally), with no commission on sales. Two users on the yearly plan would pay NPR 24,000 a year. See the Saauzi pricing page.

FAQ

Can each size and colour have its own stock?

Yes. Each is a variant of one product with its own count, shared by the counter and the online store.

Will billing work in a festival rush if the internet drops?

Yes. POS Shop keeps billing offline and syncs when you're back online.

Can I add other apps later?

Yes. Your industry sets which apps are on at sign-up, and you can install others from the hub at any time.

If the medium sells out before you notice and the XXLs never do, see how sizes, colours and cash come together on the Clothing Store industry page, then start with one Saauzi app free.