An electronics or mobile shop has a stock problem most shops don't. One phone model in three colours and two storage sizes is six stock lines. Prices fall the week a newer model launches, and one missing handset can wipe out a month of margin on cases and cables.
Around the big-ticket units sit hundreds of small ones: chargers, earbuds, screen protectors and cases for phones nobody buys any more. Here is what software your shop needs, how Saauzi covers it, and one limit to know up front: it doesn't record serial or IMEI numbers.
What software an electronics or mobile shop actually needs
- Variants for model, colour and storage, so a phone is one product, not six.
- One price for the counter and online, changed once when prices drop.
- Counts you can trust on high-value units, with a history behind every change.
- Accessory control: a reorder list for fast sellers and a way to spot dead stock.
- Split payments for big purchases, and VAT bills customers keep as proof of purchase for warranty claims.
- Distributor purchases and payments recorded next to your sales.
How Saauzi covers an electronics and mobile shop
Saauzi is an all-in-one ERP, a suite of business apps on one platform. Choose electronics and mobile store as your industry at sign-up and it switches on POS Shop, Online Store and Cashbook. All three share one Products catalog, one stock and one book, so a sale at the counter or online reduces stock everywhere and posts to Cashbook automatically. You can add other apps later from the hub.
POS Shop: counter, variants and purchases
Staff search by model name or scan the box (the scanner is optional). Variants let you sell the black 256 GB and the blue 128 GB as options of one phone. You can discount a bundle, split a payment across cash and a wallet, and print VAT/PAN-ready bills with your business name, address and PAN/VAT, or send a digital receipt. Billing continues offline if the connection drops.
When a distributor delivers, you record a purchase entry at cost and stock rises, while purchase payments show what you have paid. Each product's stock history lists every purchase, sale and adjustment, which is what you want when a handset count comes up short. A display demo unit or a damaged pack of screen protectors goes in as a stock adjustment. Our guide to inventory and purchasing in one system goes further.
The low-stock list covers fast-moving chargers and cables, and slow-mover and product-performance reports expose dead stock.
Online Store: models and prices customers can check
Buyers compare models and prices on their phones first. The Online Store is a branded, mobile-first storefront you style without code, on the same catalog, prices and stock as the counter, accepting eSewa, Khalti, cards and cash on delivery.
Cashbook: where big-ticket money lands
Sales post automatically. Keep cash, bank and wallet accounts side by side, record a transfer when you bank the takings, and reconcile the drawer daily. With sales this size, a same-day difference is far easier to explain than one found at month end.
A hypothetical day in the shop
- 10:00: ten units of a mid-range phone arrive across two colours and two storage sizes. You record the purchase entry and a part-payment by bank transfer.
- 11:30: the brand cuts last year's model by NPR 3,000. You change the price once in Products, and the counter and online store both show it.
- 13:00: a customer buys the blue 128 GB with a case, gets NPR 500 off the accessories, and pays NPR 20,000 in cash and the rest by eSewa. They keep the VAT bill for the warranty.
- 15:00: an online order for the black 256 GB arrives, paid by Khalti, and stock drops.
- 17:00: the internet goes down. You keep billing chargers offline.
- 19:30: you count handsets against the system and the drawer against Cashbook. Slow movers flag cases for a discontinued model, so you mark them down.
A checklist for choosing electronics and mobile shop software
- Does it handle model, colour and storage as variants?
- Is there one price for the counter and online?
- Can you trace a missing unit through its stock history?
- Can a customer split a payment across cash and a wallet?
- If you need serial or IMEI records, does the software keep them?
- Is it priced per user, per app, or as a cut of sales?
Where Saauzi fits and where it doesn't
Saauzi fits phone, laptop and appliance shops selling boxed goods and accessories at the counter and online. Our plain-English guide to what an ERP is for a small business explains why one shared record helps. The limits:
- No serial or IMEI numbers. Saauzi can't tell you which handset, by IMEI, went out on which bill. If you log IMEIs for warranties or a registration your country requires, keep a separate register alongside each bill.
- No repair tickets. There's no support ticketing, so a repair counter needs its own job register.
- No integrations with other software, such as distributor portals or finance companies' systems.
- No stock transfers between branches. Record an adjustment at each end.
- Cashbook is not full accounting software and doesn't file VAT returns.
What it costs
Your first app is free forever. One flat subscription unlocks every Saauzi app: NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 or US$200 internationally), with no commission on sales. For a hypothetical owner and two sales staff on annual billing, that's NPR 36,000 (US$600) a year. Details are on the Saauzi pricing page.
FAQ
Does Saauzi record IMEI or serial numbers?
No. Keep a separate register alongside your bills if you need one.
Can one phone model have colours and storage sizes?
Yes. Products support variants, so a model can carry every colour and storage option you stock.
Do the shop and the online store share prices and stock?
Yes. Both use one Products catalog, so a price change or a sale shows up in both places.
If price drops and missing handsets are eating your margin, start by getting every model, variant and distributor bill into one system. See the Saauzi electronics and mobile store page, or start with one Saauzi app free.
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