Most online shops start in the messages. A post goes up, orders arrive as DMs, and a spreadsheet tries to keep up with sizes, addresses and who has paid. Then it gets busy: two customers are promised the last medium in navy, cash-on-delivery money arrives days later from the courier minus its charges, and eSewa and Khalti balances sit in wallets you rarely check.
By month end you know what you sold but not what you kept. Here is what software an online shop needs, how Saauzi's Online Store and Cashbook handle it, and where they don't.
What software an online shop actually needs
- A store customers order from themselves, built for phones, because most of them arrive from social apps.
- The payments your customers use: wallets, cards and cash on delivery.
- One stock list that drops with every order, with sizes and colours as variants.
- A cash book that separates cash, bank and wallet money and captures courier charges, packaging and ad spend.
- No counter software you don't need, with the option to add one later.
How Saauzi covers an online shop
Saauzi is an all-in-one ERP, a suite of business apps on one platform. Choose online shop as your industry at sign-up and it switches on two apps: Online Store and Cashbook. There's no counter to set up. If you later open a physical outlet, or run a stall at a weekend market or trade fair, you can add POS Shop from the hub and it sells from the same catalog and stock.
Online Store: orders without the DMs
The Online Store is a branded, mobile-first storefront you style without code. Put the link in your bio and your replies, and customers pick a size and colour, then pay with eSewa, Khalti or a card, or choose cash on delivery.
Variants keep every size and colour of a T-shirt under one product. Each order reduces stock, the low-stock list shows what to restock, and stock adjustments, with history, record a damaged piece or a short count. When new stock arrives from your supplier, update each product's stock so the store shows the right quantity. Our guide to inventory and purchasing in one system shows the routine.
Cashbook: what you actually kept
Online sales post to Cashbook automatically. You keep separate accounts for cash, bank and each wallet, record a transfer when you move an eSewa balance to the bank, and add expenses by category: delivery charges, packaging, boosted posts. Daily reconciliation shows any gap between the book and each account the same day, and income against expense by category shows whether the week made money. Clean exports go to your accountant.
A hypothetical week for a small online label
Say you sell printed T-shirts in four sizes and three colours. The numbers are made up.
- Monday: 14 orders came in over the weekend: 6 by eSewa or Khalti, 2 by card and 6 cash on delivery. Each one reduced stock and posted to Cashbook.
- Tuesday: your printer delivers 60 new shirts. You record them so stock rises, and pay NPR 18,000 from the bank.
- Wednesday: the courier hands over last week's cash-on-delivery money, less its delivery charges. You record the charges as an expense, so the book shows what you really received.
- Thursday: NPR 2,000 spent boosting a post goes under "ads".
- Friday: the low-stock list shows medium black almost gone, so you book a reprint. A shirt with a print fault goes in as a stock adjustment.
- Saturday: you check cash, bank, eSewa and Khalti against the book, then compare income with delivery, packaging and ads. Now you know whether the week paid.
A checklist for choosing online shop software
- Can customers choose and pay on their own, on a phone?
- Does it take the wallets, cards and cash on delivery your customers use?
- Do sizes and colours sit under one product as variants?
- Does stock drop with each order, without a spreadsheet?
- Does the cash book keep wallet, bank and cash apart and track costs by category?
- Is there a commission on each sale, and can you add a counter later on the same stock?
Where Saauzi fits and where it doesn't
Saauzi fits small online brands that sell their own stock and are moving off DMs and spreadsheets. Our plain-English guide to what an ERP is for a small business explains the idea, and our comparison of Saauzi and Blanxer for Nepali online stores helps if you're weighing store builders. The limits:
- No shipping or courier integration. You book couriers as you do today and record their charges in Cashbook.
- No integrations with other software. Orders placed on a marketplace or inside a social app don't flow in, so point customers to your store link.
- No marketing or SMS campaigns, and no analytics app.
- No app in the app stores. You manage the shop in a phone or laptop browser.
- Cashbook is not full accounting software and doesn't file VAT returns.
If nearly all your sales come through a marketplace that handles payments and delivery for you, you may not need your own store yet.
What it costs
Your first app is free forever, so you can open the Online Store and take real orders at no cost. One flat subscription unlocks every Saauzi app, including Cashbook and POS Shop later: NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 or US$200 internationally). A solo seller on annual billing pays NPR 12,000 (US$200) a year, with no commission on sales. See the Saauzi pricing page.
FAQ
Do I need a POS to run an online shop on Saauzi?
No. An online shop starts with Online Store and Cashbook. Add POS Shop later if you open a physical outlet or a pop-up stall, and it shares the same catalog and stock.
Can Saauzi pull in orders from Instagram or a marketplace?
No. Saauzi doesn't integrate with other platforms. Share your store link so customers order there directly.
Is Cashbook accounting software?
No. It's a digital ledger for income, expenses and daily reconciliation that gives your accountant clean exports.
If your orders live in DMs and your money lives in three wallets, move both into one place this week and see what Saturday's numbers tell you. See how it fits on the Saauzi online shop page, or start with one Saauzi app free.
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