Toy Store Software: POS, Stock and an Online Store for the Festive Rush

Toy sales don't arrive evenly. Quiet weeks and birthday weekends give way to Dashain and Tihar (or the year-end holidays, wherever you are), when a month's trade lands in a fortnight. That's when the problems show: a queue at the counter, the last remote-control car promised to two customers, and a drawer that comes up short.

The season is also won or lost weeks earlier, when you decide how much of each toy to buy. Too few of the hit and you turn families away; too many of the wrong one and it sits in the storeroom until next year. Here is what software a toy store needs, how Saauzi covers it and where it doesn't.

What software a toy store actually needs

• Fast billing for a queue. Scan the barcode on a boxed toy and apply a festival offer in seconds.
• Variants. The same doll in three outfits, a ride-on car in red or blue, a jigsaw in 100 or 500 pieces.
• One stock for the shop and online, so a relative's late-night order comes out of the same count the counter sells.
• Sales history that helps you buy: last season's best-sellers and slow movers.
• A nightly cash check, not a monthly one.

How Saauzi covers a toy store

Saauzi is an all-in-one ERP, a suite of business apps on one platform. Choose toy store as your industry at sign-up and it switches on POS Shop, Online Store and Cashbook, sharing one Products catalog, one stock and one book. A sale at the counter or online reduces stock everywhere and posts to Cashbook automatically. Other apps can be added later from the hub.

POS Shop for the festive queue

Staff scan or search by name (the scanner is optional), apply a discount and split a payment across cash and a wallet such as eSewa or Khalti. Receipts print on a thermal printer or go out digitally, on VAT/PAN-ready bills. The POS runs shifts, so each counter opens and closes its register with a cash count, and billing carries on offline if the internet drops on your busiest afternoon.

Stock and purchases before the season

When the importer's cartons arrive, you record a purchase entry against the supplier and stock rises, while purchase payments show what you have paid. A crushed box or a toy opened as a display sample goes in as a stock adjustment, and each product's stock history shows every change. Mid-rush, the low-stock list tells you what to reorder; afterwards, best-seller and slow-mover reports show what really sold. Our guide to inventory and purchasing in one system covers the routine.

Online Store for gift shoppers

The Online Store is a branded, mobile-first storefront you style without code, on the same catalog and stock as the counter, accepting eSewa, Khalti, cards and cash on delivery. A grandparent ordering a birthday present at 10 p.m. draws on the stock your staff sell from in the morning.

Cashbook for the nightly count

Sales post automatically. Add expenses such as gift wrap and festival decorations, keep cash, bank and wallet accounts side by side, and reconcile the drawer every night so a shortfall shows the same day.

A hypothetical festive fortnight

1. Four weeks before: last season's reports show remote-control cars as best-sellers and board games as slow movers. You order 60 cars in red and blue and cut the board games back.
2. Delivery day: you record the purchase entry and a part-payment to the importer, so the balance due is clear.
3. Opening weekend: two counters run in shifts. A family buys a car, a doll set and batteries, gets the 10% festival discount, and pays part cash, part Khalti.
4. Tuesday night: a relative in another city orders a red car online with eSewa, from the same stock.
5. Midweek: the low-stock list shows the cars running down, so you call the importer before the second weekend.
6. Every night: the drawer is counted against Cashbook, so an NPR 500 gap on Saturday is found on Saturday.
7. Afterwards: slow movers show which leftovers to discount and not to reorder.

A checklist for choosing toy store software

• Does scanning and discounting keep a queue moving, even offline?
• Can colours, outfits and sizes sit under one product as variants?
• Does the online store share stock with the counter?
• Can you see last season's best-sellers and slow movers before you order?
• Can you reconcile cash every night?
• Is it priced per user, per app, or as a cut of sales?

Where Saauzi fits and where it doesn't

Saauzi fits a toy shop that sells at the counter and online and wants stock, purchases and cash in one place. With a second outlet, each keeps its own stock and sales, rolling up into one view. Our plain-English guide to what an ERP is for a small business explains the idea. The limits:

• No marketing or SMS campaigns. Send festival offers through your own channels.
• No batch or lot tracking for recalls.
• No delivery or logistics. You arrange delivery for online orders.
• No stock transfers between branches. Record an adjustment at each end.
• No bookings for birthday parties or play areas.
• Cashbook is not full accounting software and doesn't file VAT returns.

What it costs

Your first app is free forever. One flat subscription unlocks every Saauzi app for NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 or US$200 internationally), with no commission on sales. Say you and two festival helpers use it on monthly billing: three users come to NPR 4,500 (US$60) a month. See the Saauzi pricing page.

FAQ

Does the online store use the same stock as the shop?

Yes. An online order and a counter sale reduce the same count.

What happens if the internet goes down during the rush?

The POS keeps billing offline and syncs when the connection returns.

Can Saauzi trace a recalled batch of toys?

No. Saauzi doesn't track batches or lots, so you would check the manufacturer's batch details against your purchase records.

Before the next festive season, put last year's best-sellers and slow movers on one screen and let them shape your order. See the Saauzi toy store page, or start with one Saauzi app free.