Brewery Software: Taproom Billing, Online Orders and Stock

A small brewery is really three businesses under one roof. The taproom pours glasses and fills growlers on a busy Friday night, the packaging side sells cans and bottles to take away or order online, and the wholesale side supplies kegs to bars and restaurants. Add T-shirts and glassware, and you have four stocks, several payment methods and a cash drawer that rarely matches the notebook.

This guide covers the selling side: what brewery software needs to do, how Saauzi handles it, and where it stops. It doesn't run the brewhouse or handle licensing.

What software a brewery actually needs

• Fast taproom billing that copes with a queue at the bar and keeps going when the internet doesn't.
• Stock of finished beer and merch: cans, bottles, kegs and T-shirts in every size.
• Wholesale bills with your PAN/VAT for the bars and restaurants you supply.
• Online orders where your licence and local law allow them.
• Supplier records for malt, hops, cans and labels, and what you've paid each supplier.
• A daily cash close across cash, card and wallet payments.

How POS Shop, Online Store and Cashbook cover it

Choose the brewery industry at sign-up and Saauzi switches on POS Shop, Online Store and Cashbook, sharing one product catalog, one stock count and one book. You can add other apps later from the hub.

POS Shop at the bar

Set up each tap beer as a product with variants for glass size, plus cans, four-packs, growler fills and merch with size variants. Staff bill by search or barcode scan (a scanner is optional), apply a happy-hour discount and split payment between cash and wallet. Bills carry your brewery's name, address and PAN/VAT. Billing continues offline and syncs when the connection returns, and shifts make handovers between bartenders clean.

If your taproom runs table service and open tabs, add POS Restaurant from the hub for floors, tables, table orders and split or merged bills. Its sales appear in the same POS reports.

Draught stock, honestly

A glass doesn't map neatly to a keg, and without recipes Saauzi can't convert one into the other. A practical approach: when a keg goes on tap, add its approximate glasses to that beer's stock with an adjustment. A 50-litre keg holds about 100 glasses of 500 ml. When the keg runs out, record the difference between what it held and what you sold. The stock history then shows how much each keg lost to foam, spills and generous pours.

Packaged beer, wholesale and supplies

After a canning day, add the new cans with an adjustment. Kegs sold to bars can be products too. Record malt, hops, can and label deliveries as purchase entries against each supplier, and purchase payments show what you've paid. Brewing won't reduce malt stock automatically, so adjust raw materials after each brew or record that spending in Cashbook by category. Our guide to inventory and purchasing in one system covers the routine.

Online Store

A branded, mobile-first storefront you style without code, selling from the same stock as the taproom, with eSewa, Khalti, card and cash on delivery. Rules on selling alcohol online vary widely, so check what your licence allows before listing beer. Merch and glassware are a safe place to start.

Cashbook

Every sale posts to Cashbook automatically. Record ingredients, packaging, utilities and rent across cash, bank and wallet accounts, and count the drawer each night. It's a digital khata with exports for your accountant, not full accounting software.

A week at the brewery, with hypothetical numbers

1. Monday: canning day. You add 1,200 cans of pale ale with an adjustment, and they appear online.
2. Tuesday: malt and hops worth NPR 85,000 arrive. You record the purchase entry and a NPR 50,000 payment.
3. Thursday: three bars take kegs, each billed with your PAN/VAT.
4. Friday night: the taproom sells 260 glasses. The internet drops for 20 minutes and billing carries on.
5. Saturday: a lager keg runs out. You added 100 glasses, sold 91 and record minus nine, which is worth raising with the bar team.
6. Sunday: Cashbook shows taproom and wholesale income against ingredient and packaging spending.

A checklist for choosing brewery software

• Can the taproom bill fast and keep going offline?
• Can glass sizes, cans, kegs and merch sizes live in one catalog?
• Do taproom, wholesale and online sales share one stock?
• Can you see what you've paid each supplier?
• Where will licensing, excise and duty records live?

Where Saauzi fits and where it doesn't

Saauzi fits brewpubs and small craft breweries that want the taproom, packaged sales, online orders and cash in one place. The Saauzi page for breweries shows the apps together.

• No brew planning, BOM or recipes. Brewing doesn't consume ingredients automatically, and there's no cost per litre.
• No batch, lot or best-before records.
• No licensing, excise or duty features, and no age checks. Keep compliance with your accountant or adviser.
• No keg tracking or deposit records for kegs out at bars.
• No delivery management, and no VAT return filing.

If you distribute across regions and need excise reporting and lot traceability, a brewery-specific production system is the better choice; see what an ERP is for a small business.

What it costs

Your first app is free forever. One flat subscription unlocks every Saauzi app for NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 or US$200 internationally), with no commission on sales. Three users on the yearly plan would pay NPR 36,000 a year for all three apps. See the pricing page.

FAQ

Can Saauzi track kegs out at bars?

No. You can bill kegs as products, but there's no record of each keg's return or deposit.

Can I sell beer through the online store?

The store takes orders and payments, but Saauzi doesn't check licences or ages. Whether you may sell alcohol online depends on your licence and local law.

Does Saauzi handle excise or duty?

No. It applies the VAT or tax you set in Settings; excise and licensing stay with your accountant.

If your taproom takings, can stock and supplier bills live in different notebooks today, see how the three apps work together on the Saauzi brewery page, or start with one app free and add the rest when you're ready.