A café-bakery runs three businesses under one roof. At 7:30 a.m. it's a takeaway counter: tea, coffee and a croissant, as fast as you can pour. By 11 it's a sit-down café where people stay two hours at a corner table. And all week it's an order desk for birthday cakes, taken on the phone, written in a diary and occasionally forgotten.
This guide covers what café and bakery software actually needs to do, how Saauzi handles it with three apps, a hypothetical week and the honest limits.
What software a café or bakery actually needs
- A quick counter for takeaway. The morning rush is small bills, fast.
- Tables for people who stay, with an order that stays open for the second coffee.
- Sizes that match your menu: regular and large drinks, and cakes sold by weight.
- Tickets for anything made to order, such as a toasted sandwich.
- A way to take orders online, so cakes and cookie boxes are paid for in advance.
- One book for the money: counter cash, wallet payments, online orders and the flour and dairy bills.
How Saauzi covers a café or bakery
When you sign up and choose Café & Bakery as your industry, Saauzi switches on three apps: POS Restaurant, Online Store and Cashbook. They share one catalog and one book, the core of an all-in-one ERP (our plain-English guide to ERP for small businesses explains the idea). The Saauzi page for cafés and bakeries shows the set, and you can install other apps from the hub later.
POS Restaurant: the counter and the tables
- Counter and table orders. Bill takeaway at the counter, and open orders against tables for guests who sit down.
- Menu items with options. A latte with regular and large options, or a sandwich in half and full portions, sits under one item.
- KOT to the kitchen. Made-to-order food goes to the kitchen as a kitchen order ticket (KOT).
- Split and merge bills for study groups and friends, plus reservations for a Saturday meeting table.
- Bills with your details. Set VAT once in Settings; bills print your name, address and PAN/VAT.
Online Store: cakes and packaged goods
The Online Store is a branded, mobile-first storefront you style without code, on the same catalog as the counter. Products can have variants, so a chocolate cake can come in 1 lb, 2 lb and 3 lb sizes, and a cookie box in two flavours. Customers pay by eSewa, Khalti, card or cash on delivery.
Cashbook: one book for both sides
Counter sales and online orders post to Cashbook automatically. You add supplier payments for flour, butter and milk as expenses, and income against expense by category shows how much goes on dairy versus packaging. At closing you count the drawer and match it to the book the same day.
A hypothetical week
Say you run a bakery-café with eight tables and a display counter. On Monday you add a Tihar cookie box to the Online Store in two sizes.
Midweek mornings bring about 60 takeaway coffees before 9 a.m., billed at the counter; afternoons belong to the tables, and each toasted sandwich reaches the kitchen as a KOT. On Wednesday a Khalti payment arrives through the Online Store for a 2 lb black forest cake, and you call the customer to confirm the day and the message on top.
On Friday you pay the dairy NPR 18,000 by bank transfer and record it in Cashbook. On Saturday six students share two tables; their bills are merged, then split so each pays their share, and at closing the drawer matches the book.
On Sunday the best-sellers report shows cardamom tea and butter croissants carrying the week, while slow movers show the quiche, so you bake fewer next week.
A checklist for choosing café and bakery software
- Can one system handle the takeaway counter and the tables?
- Can drinks carry size options and cakes carry weight variants?
- Can customers order and pay online from the same catalog you use at the counter?
- Is it priced flat, with no commission on counter or online sales?
If your evenings look more like a bar than a café, our guide to bar and pub POS software covers tabs and late-night closes.
Where Saauzi fits and where it doesn't
Saauzi fits a café or bakery that sells at a counter, seats guests and takes orders online. Here is what it doesn't do:
- No production planning, recipes or ingredient stock. Saauzi won't plan tomorrow's bake or track flour and butter, and there are no food-cost reports.
- No stock count on menu items by default. Saauzi counts how many croissants you sold, not how many are left in the display case, so leftovers and waste are yours to note.
- No delivery management or delivery-app integrations. You arrange handover or delivery of online orders yourself.
- No booking of cake-order dates. Confirm the day and details with the customer directly.
- Cashbook is not full accounting, and it doesn't file VAT returns.
What it costs
Your first app is free forever, so you can start with POS Restaurant alone. One flat subscription unlocks every Saauzi app, including the Online Store and Cashbook: NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 per user per month or US$200 per user per year internationally), with no commission on sales.
With three users, say you, a barista and a counter assistant, that's NPR 4,500 (US$60) a month, or NPR 36,000 (US$600) a year on annual billing. The pricing page has the details.
FAQ
Can customers order cakes online?
Yes. List cakes in the Online Store with sizes as variants, and customers pay by eSewa, Khalti, card or cash on delivery. Confirm the day and message with the customer yourself.
Can Saauzi plan my daily bake?
No. There's no production planning, recipe or ingredient stock. Best-sellers and slow movers help you decide what to bake more or less of.
Do online orders and counter sales share one catalog?
Yes. Both use the same catalog, and both post to the same Cashbook.
A café-bakery shouldn't need a till roll, a cake diary and a separate cash notebook. Put the counter, the tables and the online orders on one catalog and one book. See how Saauzi sets up software for cafés and bakeries, and start with one app free.
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