A pharmacy counter rarely gets a quiet minute. A customer holds up an empty strip and asks for "the same one", the distributor's delivery man waits for a signature, and someone phones to ask about a syrup. At closing you count cash, check the wallet balance and wonder why the shelf holds three boxes the notebook says ran out last week.
Good pharmacy software should make the bill fast, keep stock honest and close the day's money without guesswork. Here is what Saauzi covers and, just as important, what it doesn't.
What software a pharmacy actually needs
- Fast search. Hundreds of medicines, many with near-identical names and several strengths, should be found by typing a few letters or scanning the box.
- Stock that moves on its own, rising when a distributor delivers and falling with every bill.
- A reorder view of what is running low and what has sat still for months.
- Money that closes daily across cash, bank and wallet payments.
Many pharmacies also need batch, expiry and prescription records. Saauzi doesn't do those, which may decide the question for you; see the limits below.
How POS Shop, Online Store and Cashbook cover it
Choose the pharmacy industry at sign-up and Saauzi switches on POS Shop, Online Store and Cashbook, sharing one product catalog, one stock count and one book. You can add other apps later from the hub.
POS Shop at the counter
Staff find a medicine by name or barcode (a scanner is optional), apply a discount and take cash, wallet or a split of both. Bills carry your pharmacy's name, address and PAN/VAT, printed or digital. If the internet drops, POS Shop keeps billing offline and syncs later, and shifts make the morning-to-evening handover clean.
One setup tip: add each medicine at the unit you sell over the counter, usually the strip, and record distributor purchases in that same unit so stock matches the shelf.
Distributor purchases and stock
When a delivery arrives, record a purchase entry against that distributor. Stock rises, supplier records build up and purchase payments show what you've paid each one. The low-stock list becomes your next order, and each product's stock history shows every purchase, sale and adjustment. Our guide to inventory and purchasing in one system walks through the routine.
When you bin or return damaged or expired boxes, record a stock adjustment. The slow-movers report can't tell you expiry dates, but it shows what isn't selling, which is usually where expired stock comes from.
Online Store for everyday health products
The Online Store is a branded, mobile-first storefront you style without code, using the same stock as the counter, with eSewa, Khalti, card and cash on delivery. It suits baby care, hygiene, supplements and first aid. Check what your licence and local rules allow before listing any medicine online.
Cashbook to close the day
Every sale posts to Cashbook automatically. Add expenses such as rent, keep cash, bank and wallet accounts side by side, and count the drawer against the book each evening. It's a digital khata with exports for your accountant, not full accounting software.
A day at the counter, with hypothetical numbers
- Morning: the first shift bills 50 customers, mostly by name search. Two pay by Khalti and one splits cash and eSewa.
- 11 am: a distributor delivers goods worth NPR 42,000. You record the purchase entry and a NPR 20,000 payment, so NPR 22,000 is still due.
- 2 pm: the internet drops for 40 minutes. Billing carries on and syncs afterwards.
- 4 pm: a shelf check finds two expired boxes, recorded as an adjustment of minus two.
- Closing: Cashbook expects NPR 38,500 in the drawer and you count NPR 38,300. The gap is a wallet payment rung up as cash, found that evening rather than at month end.
A checklist for choosing pharmacy software
- Can staff find a medicine in seconds by name or barcode?
- Does billing keep working when the internet doesn't?
- Does stock rise with deliveries and fall with sales without a second entry?
- Can you see what you've paid each distributor?
- Do you need batch, expiry or prescription records inside the system? Answer this first.
Where Saauzi fits and where it doesn't
Saauzi fits independent pharmacies and small chains that want fast billing, stock they can trust and a clean daily cash book. With several outlets, each keeps its own stock and sales, rolled up into one view. See the Saauzi page for pharmacies.
Be clear about the limits before you switch:
- No batch, lot or expiry records. Saauzi doesn't store batch numbers or expiry dates, so it can't warn you about stock nearing expiry or say which box to sell first.
- No prescriptions or patient records, and no medication history.
- No stock transfers between branches; record an adjustment at each end.
- Not full accounting, and no VAT return filing.
Check whether you need any of these first. If your regulator or your own practice requires batch and expiry records at the point of sale, or prescriptions on file, a dedicated pharmacy system is the better choice. If you keep those in a separate register, Saauzi fits. For the wider picture, see what an ERP is for a small business.
What it costs
Your first app is free forever. One flat subscription unlocks every Saauzi app: NPR 1,500 per user per month or NPR 12,000 per user per year (US$20 or US$200 internationally), with no commission on sales. Two pharmacists on the yearly plan would pay NPR 24,000 a year for all three apps. See the pricing page.
FAQ
Can Saauzi track medicine expiry dates?
No. It doesn't record batch numbers or expiry dates. Record expired stock you remove as an adjustment, and keep the dates in a separate register.
Can I keep prescriptions or patient details in Saauzi?
No. If you need them tied to each sale, choose a dedicated pharmacy system.
Do I need a barcode scanner?
No. Name search works on its own; a scanner is optional.
If fast billing, honest stock and a daily cash book are what your pharmacy is missing, and you don't need batch, expiry or prescription records in the system, see how the three apps fit together on the Saauzi pharmacy page, or start with one app free and add the rest when you're ready.
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